Q&A for Third Party Liability (TPL) Insurance for All Embassy Vehicles (OFV)

Tender description

1.Could you please confirm whether the semiannual insurance premiums are payable in advance upon policy issuance and acceptance, or after completion of each six-month coverage period? Answer: The Government will award this solicitation as an indefinite-delivery, indefinite-quantity (IDIQ) contract. In line with local government policy, the Government will pay the full third-party liability (TPL) insurance premium one year in advance. If the Government adds a vehicle during the year, it will issue a task order, and the TPL insurance for that vehicle will cover only the days left in the policy year. 2. Please clarify whether invoices may be submitted at the beginning of each coverage period and the expected payment timeline following invoice acceptance. Answer: Please refer to Answer 1 3. Share your sponsor Number/computer Number if Commercial Registration is not available. Answer: The Embassy will give the applicable government registration number to the successful offeror at award. Offerors do not need this number to submit a proposal. 4. Fleet Details in Excel Format: Kindly provide an Excel file containing the details of all vehicles to be insured, including the following information for each vehicle: Serial Number Chassis Number (VIN) Vehicle Make and Type Model Year Answer: All of the requested information can be found in the main solicitation, with the exception of the serial numbers. Please see the attached Excel spreadsheet. 5. May a U.S.- registered company serve as the prime contractor while a licensed Saudi insurance company provides the policies, claims management, and legal services? Answer: The policies must be issued by an insurer licensed to underwrite motor insurance in the Kingdom of Saudi Arabia, as Saudi law requires. A non-insurer prime contractor may offer policies issued by a licensed Saudi insurer under a subcontract or teaming arrangement. The proposal must identify the insurer and include its license and Commercial Registration (CR) number.

Eligibility criteria

The full eligibility and assessment pack is released with the tender documents.